You Know What You Sold.
Do You Know What You Kept?
Expense tracking built for antique booth vendors, flea market sellers, estate sale professionals, and resellers. Booth rent, mileage, supplies and fees in one place — with weekly, monthly, quarterly and year-end reports that actually mean something.
Not a generic bookkeeping app with a reseller label on it. The categories, the mileage log, and the way inventory is kept apart from operating costs are all built around how this business actually works.
Where Reseller Money Actually Goes Missing
Receipts fade before April
Thermal paper goes blank in a glovebox. The deduction goes with it — and you never notice, because there is nothing left to notice.
Mileage is never claimed
Every other expense leaves a receipt. Driving leaves nothing, so most sellers claim none of it — even when it is their single largest cost.
Booth rent gets forgotten
The most predictable expense of the month is the one nobody writes down, precisely because it is the same every month.
Inventory and expenses get mixed
Logging stock as an expense makes a sourcing month look like a disaster and the next month look like a windfall. Neither number is true.
No idea if a booth is working
Sales are easy to see. Whether the booth cleared anything after rent, commission, goods and gas is a different question entirely.
Tax time is a shoebox
A pile of paper and a weekend lost to sorting it — then a bigger bill from whoever has to make sense of it.
An expense you fail to record costs you twice — once at tax time, and once every month you make decisions on numbers that are wrong.
What You Get
Everything below is in the same app where you price items and track inventory — so what you paid, what it sold for, and what it cost you to be in business are never in three different places.
Reports for Every Period Taxes Ask About
This week, this month, this quarter, the year so far — or any range you pick. Each one shown against the period before it, so you see the direction and not just the total.
A Real Mileage Log
Miles, where you went, done in about ten seconds. Your rate is remembered and saved on every trip, so changing it next year never rewrites the trips you already logged.
Recurring Costs
Set booth rent up once and it comes due each month. One tap puts it on the books — and it never posts by itself, so a month you skipped stays visibly missing.
Receipt Scanning
Photograph the receipt in the parking lot. It is read line by line, sales tax is spread across the items, and the stock goes straight into inventory at its real cost.
Categories That Fit Reselling
Booth rent, mileage, supplies, fees and commission, shipping, marketing, tools, licenses — the things resellers actually buy, not a generic business list.
One File for Your Accountant
A category summary in the shape a tax preparer expects, with the full detail behind it. Pick a period, download, send.
Every Period, Against the Right One
A total on its own tells you very little. Every report comes with a comparison period beside it — and the comparison is chosen to be meaningful rather than merely convenient.
This week
Against the same days last week
This month
Against the same days last month
This quarter
Against the same days last quarter
Year to date
Against the same days last year
Last month / quarter / year
Complete periods, against the one before
Any custom range
Against the equal stretch before it
Why that matters: most tools compare month-to-date against “the equal stretch immediately before” — which on September 2nd means comparing two days of September against the last two days of August. That is a number nobody wants. PocketPrice compares the same days of last month instead.
A Rhythm That Actually Holds
You do not need a bookkeeping practice. You need a habit small enough that you still do it in the middle of sale season.
- 1
Capture it when it happens
Photograph the receipt before you start the car, or log the miles as you walk in the door. Thirty seconds at the point of purchase replaces two hours in April — and it is the only version of this habit that survives a busy sale season.
- 2
Let the repeating things repeat
Booth rent, storage, anything on a schedule gets set up once and comes due on its own. You confirm it in a tap rather than remembering it from scratch every month.
- 3
Check the month against the last one
Twenty minutes a month is enough to catch a booth going quietly bad. Every figure comes with the previous period beside it, so a trend shows up long before it shows up in your bank balance.
- 4
Hand the year over
At tax time, pick the year and download a category summary in the shape your preparer expects. What became inventory is listed separately, because that comes off as cost of goods when the item sells.
Included on Every Plan
Expenses, mileage, recurring costs, reporting and the exports are on every plan — including the free one. The only related limit is your plan's inventory item cap, which applies when you turn receipt lines into inventory items, because that creates items.
See Plans & PricingGuides for the Money Side of Reselling
How to Track Business Expenses as a Reseller
The categories that apply, solving the receipt problem, and a rhythm that survives a busy season.
Reseller Tax Deductions: What You Can Write Off
The plain list, and the four things resellers wrongly assume are deductible.
The Mileage Deduction Most Resellers Never Claim
Why the biggest cost is the one with no receipt, and what a log needs to hold up.
COGS vs. Expenses: The Costly Bookkeeping Mistake
The double-count trap, with a worked example.
Is Your Antique Booth Actually Making Money?
Real booth cost after commission, goods and driving — plus your break-even.
Inventory Management for Antique Booths
Tracking items from acquisition to sale, and calculating real margins.
Expense Tracking FAQ
- What expenses can a reseller track in PocketPrice?
- Booth rent and storage, mileage, supplies, fees and mall commission, shipping and postage, marketing, tools and equipment, licenses and permits, inventory purchases, and anything else under a general Other category. Each expense can carry a vendor, a note, a location, and a photo of the receipt.
- Does it track mileage?
- Yes. Mileage is logged as miles at a rate per mile, rather than just a dollar figure. Your rate is remembered between trips and stored on each individual trip, so if the rate changes next year it never restates the trips you already logged. The year's mileage total and dollar amount are shown at the top of the mileage page.
- Can I set up booth rent so I do not forget it?
- Yes. Recurring costs are set up once with an amount and a cadence — weekly, monthly, quarterly or yearly — and then show as due when the date arrives. Logging one takes a single tap and moves the template to its next due date. It deliberately never posts by itself, so a month you genuinely did not pay stays visibly missing rather than being invented.
- What reporting periods are available?
- This week, this month, this quarter, the year to date, the last complete week, month, quarter or year, and any custom date range. Every report is shown against a comparison period, and the comparison is chosen to be meaningful: month-to-date is compared with the same days of last month rather than with the last few days of the previous month.
- Will it produce something my accountant can use?
- Yes. There are two exports for any period: a summary with one row per category, which is the shape a tax preparer expects, and a detail file with every individual entry behind it. Both are CSV files you can download and email.
- How does it handle money spent on inventory?
- Separately, on purpose. Money you spent on stock is not an operating expense — it comes off as cost of goods sold when the item sells. PocketPrice reports what you spent that became inventory on its own line and keeps it out of your operating total, so the same money is never deducted twice.
- Can it read my receipts?
- Yes. Photograph a receipt and it is read line by line, with each line coming back as an editable card. Sales tax is spread proportionally across the items, so each one carries what it actually cost you rather than the shelf price. Untick anything that is not stock, and the rest can go straight into your inventory with the cost already set.
- Is expense tracking included on the free plan?
- Yes. Expenses, mileage, recurring costs, reporting and the exports are included on every plan, including the free one. The only related limit is your plan's inventory item cap, which applies when you turn receipt lines into inventory items — because that creates items.
- Can I tell whether a particular booth is profitable?
- Expenses can be tagged to a location, so rent and supplies can be attributed to a specific booth. Combined with the per-item cost and sale data in inventory, that gives you the pieces of the calculation: sales, less commission, less what the goods cost, less rent and the driving to get there.
- Does PocketPrice give tax advice?
- No. It records what you spent and produces reports and exports from it. What is deductible, at what rate, and how it should be filed depends on your situation and changes from year to year — that is a conversation for a tax professional who knows your business.
Find Out What Your Booth Actually Clears
Track the costs, run the quarter, and hand your accountant one file. Free to start, no credit card required.
PocketPrice records what you spend and reports on it. It does not give tax advice — check anything that affects a filing with your tax professional.